About the role

PAYROLL OFFICER

REPORTS TO: Payroll Manager > Head of HR

ACCOUNTABLE FOR: Timeous and efficient provision of payroll and HR services

MAIN FUNCTION: To provide a support and processing role within the Payroll & HR function

MAIN DUTIES & RESPONSIBILITES:

PAYROLL

• Gather and check thoroughly all payroll paperwork/automated timesheets and absence information to ensure staff are paid accurately and timeously as per payroll processes
• Process 3 separate payrolls cycles within UK, Channel Islands and Republic of Ireland for varied pay types (hourly paid and salaried) using payroll tools available (checklist, payroll manual, company policies)
• Calculating and processing sickness (as per company policy) and maternity/paternity/adoption payments as per HMRC guidelines
• Update and issue payroll administration online forms (e.g. payslips, P45s, P60’s etc) on a 4-weekly basis where applicable
• Deal with HMRC and other Government agency enquiries/submissions both online and by telephone as per any statutory reporting deadlines (i.e. FPS, EPS)
• Provide support with analytical reports where required within the business/payroll team
• Deal with payments to external bodies i.e. PAYE/NI payment and arrestment orders. Ensure these are reconciled before payments are raised
• Deal with year-end/year start administration including final reconciliation and all year end backup records maintained securely
• Carry out pension admin and reconciliation and upload of pension files to pension providers in the required timescale

ADMINISTRATION

• Maintain accurate and clear payroll records within Chris21 where not automated
• Maintain accurate and clear holiday records
• Maintain accurate and clear absence records
• Update all records on a weekly basis
• Provide accurate advice and support (as per policy where necessary) to employees and line managers as required

MISCELLANEOUS

• Work with own initiative and as part of the Payroll team and wider HR team
• Excellent attention to detail & high level accuracy
• Ability to work within a fast paced environment with high volume payrolls
• Undertake tasks delegated by Payroll Manager & Head/Deputy Head of HR
• Understand and comply with the Company’s Health & Safety policy & procedures
• Carry out any other duties as required by Company management